COVID-19 Inventory Assistant

Division / Program: 
PDPH Division of COVID 19 Containment
Position Details
Program Summary: 

The Philadelphia Department of Public Health (PDPH), through its newly created Division of COVID-19 Containment, is responsible for monitoring COVID-19/SARS-CoV-2 exposure within Philadelphia and developing appropriate mitigation strategies. In order to do this, PDPH will be expanding the City’s surveillance and detection capabilities to ensure that cases of COVID-19 in Philadelphia residents are quickly identified and investigated. 

As the lead agency responding to this public health crisis in Philadelphia, this Division will also work to educate residents on COVID-19, develop policies to slow the spread of disease, manage isolation & quarantine sites, provide infection control guidance to healthcare institutions and work with partners to address other public health issues related to COVID-19 as they arise in the City of Philadelphia. All the interventions implemented by this Division will build upon existing public health infrastructure in the City of Philadelphia to lay the foundation for future public health surveillance efforts.  

Position Summary: 

Expanding access to testing is critical to identifying cases, successfully contact tracing, understanding the epidemiology, and ultimately containing the spread of COVID-19. One of the main barriers to testing is the limited supply of personal protective equipment and testing kits nationwide. PDPH has been providing ancillary supplies to healthcare facilities and organizations that test members of the public as a supplement to supplies that organizations procure on their own. The Inventory Assistant will be responsible for maintaining, tracking, organizing and distributing supplies that PDPH owns.   

Reports To: 
Testing Manager
Salary & Benefits: 
Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time.
Key Duties & Responsibilities: 
  • Develop and consistently update a comprehensive tracking system of supplies used by testing facilities and owned by PDPH. Supplies include: 
  • Gloves
    • Masks (N95 and surgical)
    • Gowns
    • Disinfectant wipes
    • Hand Sanitizer
    • Thermometers
    • Biohazard bags
    • Face Shields
    • Sterile swabs
  • Saline
    • Coordinate deliveries of supplies to Federally Qualified Health Centers (FQHC’s), city-operated health centers, testing sites, the public health laboratory, and other partners as appropriate
    • Work with the Office of Emergency Management (OEM) to arrange for storage of large shipments and efficient distribution of supplies
  • Identify thresholds for placing orders of additional supplies and work with manufacturers to procure items as needed
  • Develop relationships with vendors who are able to consistently supply PDPH with high quality medical materials
  • Work with couriers to ensure that materials can quickly be transported to partners
  • Develop a system for fielding and organizing requests for additional materials as they come in
  • Conduct research into best supplies for infection control and testing and develop guides for best practices in utilizing materials being shared
  • Work with the Testing Manager to identify additional needs for supplies and procure them when needed
  • Conduct Respirator Fit Testing for N95 masks for PDPH employees and staff at partner organizations doing testing
  • Work with the Trainings Coordinator to provide trainings to partners for use of rapid testing machines supplied by PDPH
  • Provide the COVID Containment Division with supplies such as hand sanitizer, masks and disinfectant wipes to comply with internal infection control policies 
  • Assist with special projects at the discretion of Program management
Education, Knowledge, Skills & Abilities: 
    • A bachelor’s degree in a science-oriented field from an accredited college or university with an interest in public health or emergency management.
    • Two years of work experience in a professional setting preferred
    • Knowledge of or experience in inventory management and supply chain logistics, information technology, transportation planning, and other administrative functions.
    • Working knowledge of Microsoft Office applications
    • Attention to detail, excellent communication and organizational skills, and the ability to organize and present information effectively
    • Computer skills are necessary and should include the ability to access and navigate various databases and software programs following training
  • Ability to interact appropriately and effectively with a wide range of persons
  • Strong critical thinking skills, excellent English language skills, including composition, grammar, and public speaking
  • Applicants should be equally comfortable working individually and within a team environment that emphasizes interdisciplinary collaboration
More Details: 
This job may require moderate physical effort including lifting materials and equipment of less than 50 pounds. The position may require some travel and occasional participation in off-site functions. The position requires responding to public health emergencies and at times requires rapid turnaround of communications on short notice.
Contact Info
Contact Info: 
Forward cover letter and resume to with ""PDPH Inventory Assistant" in the subject line.
Additional Application Info: 


At the Philadelphia Department of Public Health, we value health justice. Our work is guided by a commitment to all people’s health and humanity, and we recognize the impact that COVID-19 has on our city's diverse population. We are dedicated to building a staff that reflects the diversity of Philadelphia. We encourage applications from individuals who identify with one or more of the following groups:   

a) People of color,  

b) Individuals with disabilities,  

c) LGBTQ+,  

d) First-generation college students,  

e) Individuals from a family that has qualified for federal financial assistance, 

f) Other historically underrepresented or marginalized groups. 


Applicants who are originally from and live in the Philadelphia area are also strongly encouraged to apply. 

To apply, please submit: 

  1. A resume or CV  
  2. A cover letter that includes: 
    - Your experience in or with Philadelphia, if any  
    - Your past or proposed contributions to diversity, equity, and inclusion