Executive Assistant/Advancement Associate

Division / Program: 
The Revolution Project
Position Details
Opening Date: 
Wed, 07/11/2018
Position Summary: 
Philadelphia-Based Education Think Tank seeks a motivated Executive Assistant/Development Associate to be part of a startup focused in areas of School Curriculum Design, Educational Research and Assessment, Community Activation, and The Revolution School; a progressive Philadelphia High School.
Key Duties & Responsibilities: 
RESPONSIBILITIES AND GOALS:  The Executive Assistant/Development Associate enhances the effectiveness of the Think Tank and School Development Team by providing information management support to daily activities and long-term projects. The EA/DA provides a consistent, reliable single contact for a wide variety of constituencies including leadership, employees, volunteer committee members, and community partners involved in the work of The Revolution Project. Executive Assistant Responsibilities:
  • Conserve leadership’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintain leadership appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Welcome guests by greeting them, in person or via telephone; answering or directing inquiries ● Complete projects by assigning work to individuals; following up on results.
  • Prepare reports by collecting and analyzing information.
  • Maintain office inventory and media materials by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contribute to team effort by accomplishing related results as needed.
  • Understand and uphold the standard operating procedures put forth for Donor Perfect.
  • Work in collaboration to ensure accurate data management, record keeping, and donor acknowledgment within Donor Perfect.
  • Work with community stakeholders to ensure existing neighborhoods are celebrated and elevated, and offering our partners a hand-in-hand, relationship-first approach.
  • Complete donor acknowledgements and gift receipt notifications as needed.
  • Work in partnership with Think Tank administrators and outside consultants on development planning as needed.
Development Associate Responsibilities:
  • Understand and uphold the standard operating procedures put forth for Donor Perfect.
  • Work in collaboration to ensure accurate data management, record keeping, and donor acknowledgment within Donor Perfect.
  • Work with community stakeholders to ensure existing neighborhoods are celebrated and elevated, and offering our partners a hand-in-hand, relationship-first approach.
  • Complete donor acknowledgements and gift receipt notifications as needed.
  • Work in partnership with Think Tank administrators and outside consultants on development planning as needed.
Education, Knowledge, Skills & Abilities: 
Qualifications and/or Experience:
  • A Bachelor’s degree is required;
  • 3-5 years of experience working as an office coordinator and/or development intern or associate desired;
  • Experience with CRM database(s) preferred;
  • Superior written and verbal communication skills;
  • Organizational and time management skills;
  • Resource management, budgeting, scheduling, computer literacy (including Google Suite).
Contact Info
Contact Info: 
Forward cover letter and resume (mail or fax) to: Meghan Covington <meghan@vimcollaborative.com>